Location: Washington, DC or Remote
Position Type: Full-Time
About DC HomeBuyer
DC HomeBuyer is the acquisitions arm of Lot Squared Development (Luxury) and Stony Creek Homes (Mid-Market), a leading, fully-integrated real estate investment company specializing in the development of high-profile luxury homes, mid-market homes, and boutique condominiums in Washington, DC, Virginia, and Maryland (DMV). DC HomeBuyer handles property acquisitions for both sister companies, sourcing off-market projects through extensive relationship building with motivated property sellers.
What You'll Do
We are seeking a detail-oriented Executive Assistant/Transaction Coordinator to provide administrative support to our real estate operations team and assist with transaction management. The ideal candidate will be highly organized, efficient, and adaptable, capable of managing multiple administrative tasks while supporting the smooth progression of real estate transactions. This role requires someone who can maintain accurate documentation, coordinate various administrative processes, and provide essential support to team members handling underwriting and seller success responsibilities.
Key Responsibilities:
Administrative Support
- Manage calendars, , schedule appointments, and coordinate meetings for team members
- Process and organize documents within company systems (Salesforce, Asana, Procore)
- Prepare and distribute meeting agendas and follow-up notes
- Assist with document preparation and organization
- Maintain organized digital and physical filing systems
- Support team members with administrative tasks to improve their efficiency
Transaction Coordination
- Process contract documents and ensure proper routing for signatures
- Set up transaction files and maintain complete documentation
- Manage document signing platforms (HelloSign, DocuSign, etc.)
- Monitor transaction deadlines and alert appropriate team members
- Update transaction status in company systems
- Assist with closing coordination and documentation
Process Management
- Complete property intake forms with information gathered from team members
- Maintain accurate property information in company databases
- Generate standard reports and track key metrics
- Identify opportunities to improve administrative processes
- Assist with implementation of new systems and procedures
- Support document flow between departments (acquisitions, construction,etc.
Qualifications:
- Excellent organizational skills and attention to detail
- Strong administrative capabilities and process orientation
- Ability to prioritize tasks and manage time effectively
- Professional communication skills, both written and verbal
- Proficiency with office technology and software applications
Experience:
- 2+ years of experience in administrative support or transaction coordination
- Background in real estate or related field preferred
- Experience with CRM systems and document management platforms
- Track record of supporting busy professionals effectively
Skills:
- Proficiency with Microsoft Office Suite and Google Workspace
- Experience with real estate transaction management systems
- Familiarity with Salesforce, Asana, and Procore preferred
- Strong document management and organization abilities
- Excellent communication and coordination skills
- Ability to maintain confidentiality with sensitive information
Compensation:
- Competitive base salary
- Paid time off including holidays, vacation, and personal days
- Professional development opportunities
Application:
If you're a highly organized professional with strong administrative skills and an interest in real estate transactions, we want to hear from you! This role offers the opportunity to provide essential support to our real estate operations while developing valuable industry knowledge.
DC HomeBuyer and its sister companies are an equal opportunity employer. We encourage candidates from all backgrounds to apply.