The Company At Stony Creek Homes, we don’t just build properties; we create high-end and luxury homes that stand out in the Washington, DC metropolitan area. Join us in shaping premier residences, where every detail counts, and every project is a testament to our commitment to quality and innovation
The Role We are seeking an experienced Project Coordinator who excels at managing complex, time-sensitive projects from initiation through completion while building and maintaining key stakeholder relationships. This role requires someone who can operate independently, mentor team members, and consistently deliver results in a fast-paced environment. A non-detectible flat American accent is REQUIRED for this role as the successful candidate will be actively involved in seller, realtor, and vendor communication.
Core Responsibilities
Project Management & Execution
●. Independently manage the entire pre-construction workflow,from contract execution through final delivery,leveraging project management tools (Asana, Procore) to keep projects on track and fully documented.
● Manage multiple concurrent projects with competing deadlines while maintaining quality standards
● Identify potential project issues before they impact timelines, resolving them proactively and escalating immediately when necessary.
● Identify process inefficiencies and implement improvements to prevent recurring issues speak up or proactively propose betterment of the processes specially those that are spread out within the whole company
● Maintain detailed project documentation and ensure all stakeholders remain informed of status
Relationship & Stakeholder Management
● Serve as primary point of contact for client communications, including complex negotiations and relationship maintenance awareness of everything going on in all active projects, readiness for all different kinds of clients and their concerns
● Coordinate with third-party vendors, legal counsel, and service providers to ensure seamless project execution
● Proactively communicate timeline adjustments, potential risks, and critical issues to leadership
● Build and maintain strong relationships with internal teams and external partners
● Present solution-oriented approaches when escalating challenges bring 3 solutions and 1 recommendation mindset – reach out when there’s a solution ready – solve issues on your own until you’re out of resources
● Able to assist the stakeholders involved specifically the acquisitions/sales team
Team Leadership & Mentorship
● Provide guidance and oversight to junior coordinators and new team members
● Conduct quality assurance reviews to ensure work maintains professional standards
● Share expertise and best practices to build team capabilities
● Serve as a reliable resource during complex or high-stakes situations
● Create training materials and document processes for knowledge transfer
Operational Excellence
● Be highly available and responsive during key project phases, staying online and flexible throughout the day to support Eastern Time Zone operations.
● Recognize business impact and urgency, prioritizing high-stakes activities accordingly
● Take full accountability for project outcomes and learn from challenges
● Maintain consistent performance standards across all projects
● Adapt quickly to changing priorities and undefined processes
Required Qualifications
Experience & Skills
● 2+ years of project coordination or transaction management experience
● Proven track record of managing multiple complex projects simultaneously
● Demonstrated ability to build and maintain professional relationships with diverse stakeholders
● Experience coordinating with legal professionals, vendors, and third-party service providers
● Strong problem-solving skills with ability to present multiple solution options
Core Competencies
● Above & Beyond Mindset: Willingness to work outside standard hours when business needs require; consistently available during critical project phases
● Drive to Win: Deep understanding of business impact and revenue implications; excited to contribute to company success
● Ownership of Results: Takes full responsibility for outcomes; admits mistakes and learns from them
● Proactive Problem Solving: Identifies issues early and presents solution-oriented approaches
● Curiosity & Learning: Asks questions to understand broader context; actively seeks professional development
Ready to take ownership of complex projects, support your teammates, and deliver exceptional results? We’re looking for someone who doesn’t just manage tasks,but builds strong relationships, anticipates challenges, and elevates the performance of the entire team.